WhatsApp CRM with AI for clinics
The ad brings the patient. Your clinic never loses the thread
Sales Flow brings customer service, CRM and AI together in one place. Every inquiry that arrives on WhatsApp already knows which ad it came from, and your team never loses the patient's history.
Set up in 48 hours. No lock-in
Who we are
Technology proven in Brazil, the country where 147 million people use WhatsApp
+650K
messages processed
+55K
contacts served
+75K
automated sends
We were born in Brazil, a country of 220 million people and one of the heaviest WhatsApp users in the world. There, our platform already handles hundreds of thousands of messages, and now we're bringing that technology to Europe.
Results
How much you invested, how much you sold and where each patient came from
Ad spend, contacts and patients for the period on a single screen. No spreadsheets, no manual math.
- Spend and sales per day, side by side
- The full funnel: from ad reach to appointment
- Where each sale came from: Meta ad, Instagram or direct access
At the clinic, patients get lost the same way every time
The ad gets a click, the click becomes a WhatsApp message. And then? A mixed-up inbox, a different receptionist every shift, no history. It's easy to lose the patient, and with them the appointment you already paid to attract.
Without Sales Flow
- The patient writes on WhatsApp and gets mixed up with every other inquiry
- Each staff member handles it as best they can, with no patient history
- You don't know which campaign brings patients who actually book
With Sales Flow
- Every patient conversation stays organized, with full history
- The AI replies, spots who wants to book and alerts your team
- You know how many patients and appointments each campaign brought in
All in one place
Your ads, your website and your WhatsApp in one place
Sales Flow
One single panel
Only on the front desk phone
You don't know which ad worked
Stuck in the email inbox
One more dashboard to check
Copy and paste by hand
You don't know where the visit came from
Sales Flow
One single panel
Only on the front desk phone
You don't know which ad worked
Stuck in the email inbox
One more dashboard to check
Copy and paste by hand
You don't know where the visit came from
Each channel on its own. Nobody sees the patient's full journey
Everything your clinic needs to stop losing patients along the way
No technical jargon. Just what changes day to day for your front desk and your team.
You know which ad each patient came from
When a patient comes from a WhatsApp ad, the conversation already knows which ad it was. No spreadsheets, no guessing.
Start today, with the WhatsApp you already use at the clinic
Use the number you already have, with no approval queue. Whenever you want, move to the official API.
The AI tells who wants to book from who's just asking
Each inbox has its own AI, which classifies the patient on its own.
Schedule the message for the right moment
Schedule a message to send later, whenever you want, without having to remember to send it on time.
How it works
Three steps, no complications
Connect your WhatsApp and your ads
Use the number you already have, no approval needed. We connect your Meta Ads lead forms for you.
Every conversation arrives with context
Your team sees which ad the patient came from, and the AI helps reply and spot who's ready to book.
Track everything in a single dashboard
From the ad click to the booked appointment, without switching tools or losing information along the way.
Sensitive data, taken seriously
You take your patients' data seriously. So do we
It's not just about selling more. It's about not putting at risk the trust your patients place in you.
Data encrypted, always
Your patients' messages and personal data are encrypted in the database.
Hosted in the European Union
Your data sits under one of the strictest data protection standards out there, the European one (GDPR).
You control who sees what
Set access levels for each person on your team: not everyone needs to see everything.
Simple pricing, no fine print
Fixed monthly subscription. No surprises, no plan hidden behind "talk to sales" for everything.
Professional
US$ 149/mo
For clinics already investing in ads and talking to patients on WhatsApp every day.
- Meta ad tracking
- Official and unofficial API support
- Up to 10 team members
- AI per inbox, with automatic follow-up
- Automatic WhatsApp replies to leads from your ads
- Set up by our team in 48 hours
Scale
Custom
For clinic groups or larger operations that need something tailor-made.
- Everything in Professional
- Dedicated support from our team
- Custom integrations
- Inbox and team limits agreed with you
A cut of your messages? Not here!
Your official template messages are billed directly by Meta. We don't add any percentage on top.
Each automation (webhook triggered, broadcast, or follow-up sent) costs US$ 0.02
Common questions
Do I need Meta's official API to get started?+
No. You can start today with the number you already use, with no approval wait. When it makes sense for your clinic, you can move to WhatsApp's official API.
Is my data and my patients' data safe?+
Yes. Your patients' messages and personal data are encrypted, and every account's data is isolated from other Sales Flow customers.
Can I use the number I already use today?+
Yes. You don't need to switch numbers or migrate your contact base to start using Sales Flow.
Do I need to be good with tech?+
No. Our team sets everything up with you, and after that the dashboard is easy for your front desk and the rest of the team to use, no developer needed.